Archivally Preserving Old Books

 

preserving old books
Preserving old books the right way is important now, and for the future!

 

If you own or inherit a set of old books, whether its a valuable historical collection or just a set of grandma’s old (but cherished!) recipe books, you’ll want to keep them safe. Old books can be damaged by several factors including moisture, heat, excessive sunlight and general mishandling. If they’re exposed to one or more of these threats your book or set of books could be damaged or ruined, preventing you from enjoying them in the here-and-now and eventually passing them on yourself. To make the most of your time as custodian of your old books please consider these tips to prevent them from getting damaged.

 

1. Handle with Care

As noted by the Library of Congress, proper handling is one of the keys to preserving old books. If the book is on a shelf, pull the book out from its middle instead of reaching for the top of the book’s spine, which in the case of older books is often fragile. Before you open the book, make sure your hands are clean—regular soap and water will do the trick nicely (just make sure they’re dry after washing). For very old books, it may be a good idea to use white cotton inspection gloves as an added layer of protection in terms of keeping the pages free from any dirt, lotions or natural skin oils on your hands and fingers. When you open an older book, don’t let it sit flat. Instead, use items such as other books or clean/dry rolled-up hand towels to prop the sides of the book so that the spine and pages aren’t over-stressed and possibly cracked or damaged. While you’re looking through an old book, make sure there are no foods or beverages around that if accidentally spilled can easily ruin the book. If you’re going to take notes, follow the universal rule of every rare book librarian: use a pencil. NO pens (including highlighters) should be anywhere near your rare old books. Period.

 

preserving old books
White cotton inspection gloves.
(Please click on image for more information.)

 

If you want to save a page, do not use a bookmark made out of acidic materials (regular notebook paper, index cards, Post-It Notes, etc.), as these can cause the ink and paper to deteriorate over time. You should also avoid paperclips or folding back the corner of the pages, which can damage fragile old books (and lower the book’s value if its rare). Instead of any of these potentially damaging methods for marking a page, we at Archival Methods recommend using a piece of archival paper as a bookmark. If you feel the need to write a note on this acid-free bookmark please do so in pencil (see above), as the oils and solvents in pen inks might stain or transfer to the pages. If your books are damaged, consider using filmoplast tapes to re-hinge a book or to mend torn pages. If your book is particularly old / rare / sentimentally or monetarily valuable, however, you might wish to consider contacting a professional book restorer or conservationist to get additional information and perhaps a quote on having repair work done for you.

 

2. Consider the Conditions

As mentioned, various elements can damage a book, and it doesn’t take much. According to Cornell University, as soon as a book is exposed to excessive moisture, heat or direct sunlight the book’s structure may be compromised to the point where it may potentially become permanently damaged. The rule of thumb is to store your book(s) in a place with lower humidity fluctuations and a relatively normal temperature range (no attics or basements!). When it comes to preserving old books, it’s important that you try and maintain these conditions at all times. Books can also be affected if the environment changes seasonally. If you have an in-home library, keep the temperature between 65 and 72 degrees Fahrenheit. The air should also have a humidity level of between 30 and 50 percent, as Cornell noted. If you’re worried about your home’s conditions, don’t fret, as there are plenty of ways you can control these elements. If your home is prone to excess humidity, consider getting a dehumidifier that will remove the extra moisture. You may also want to keep your important or valuable books in a closet or darkened unused room as light—especially direct sunlight from a window—can cause ink to fade and leather or fabric bindings to age more quickly.

 

 

preserving old books, archival boxes
Archival Methods’ metal edge boxes come in variety of colors to match your tastes and decor, as well as an assortment of sizes and depths to fit a wide variety of old books. For sentimentally or monetarily valuable books, its recommended that they also be placed in clear, archivally-safe polyethylene bags
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3. Store Well

You should keep your books in a place where conditions do not change all that drastically. This means avoiding storing books in basements, which are vulnerable to floods (naturally occurring or via leaky water heaters), or attics (with their potentially leaky roofs). Both basements and attics also typically experience extreme heat and humidity fluctuations. Instead, consider placing your important or rare books in a dark, cool closet. Regardless of where you store them, be sure to dust regularly to prevent mold spores from building up and eventually growing on the books’ pages. If the books are placed on a shelf (always out of direct sunlight!), try to keep books with others of the same size. That way the pressure is equalized and a smaller book won’t “indent” on a larger book next to it. You should also make sure your books are stored upright, not slanted or on top of one another. Use heavy bookends to help keep them in place.

 

preserving old books      preserving old books      preserving old books

1. old book / 2. old book in an archival polyethylene bag / 3. whole package in an acid-free metal edge box = multiple layers of protection.
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You can also protect your books by placing them in metal edge boxes or artifact boxes, which are acid- and lignin-free, which will prevent light and other damaging elements from coming into contact with your books. If you’re very concerned about keeping your rare or sentimentally/monetarily valuable books safe, it is always recommend to go the extra mile by placing them in unsealed individual polyethylene bags (unsealed so the books can “breathe”) which can further protect books and bindings from dust, moisture and various household pollutants.

 

4. Contact Us

If you have any additional questions or would like more information on the archival storage and presentation materials that are right for you, please contact us here at Archival Methods. We’re always there to help with any archiving, storage, or presentation questions you may have.